Copying and Scanning Services

General statement on reproducing materials

UNC Asheville’s Special Collections and University Archives supports and encourages physical and virtual access to the materials in our collections. While Special Collections may own a physical object, we do not necessarily hold copyright on the object. Consequently, Special Collections does not assume responsibility for literary property, copyright, or any other legal property involved in the reproduction or the publication of items from its collections. This includes all documents, photographs, maps and other materials. The user assumes all responsibility for securing permission from the appropriate copyright holder if publication is planned. Special Collections and University Archives reserves the right to accept or refuse requests to reproduce materials based copyright issues, the condition of the item requested, stipulations of the donor agreement, or other conditions.

Integrity of Reproduction

Reproduced items may not be manipulated, cropped, or otherwise altered unless such actions are approved in advance in the Use Agreement.  Permission to use materials from Special Collections does not give the user exclusive rights to the material, nor the right to manipulate or crop the item without explicit permission, nor does permission include future re-use of the material.  Each new use requires a new Use Agreement.

Citing Materials from Special Collections 

As outlined in the Special Collections’ Use Agreement, users agree to give credit and/or cite the materials and collection(s) being used. Most finding aids contain a preferred citation style. Generally speaking, citations should include the following:  [Collection name and Item # ], Special Collections, Ramsey Library, University of North Carolina Asheville 


Special Collections and University Archives materials may be protected by copyright. The copyright law of the United States (Title 17, United States Code) mandates that users follow the laws governing photocopying and the reproduction of copyrighted materials. Libraries, archives, and museums may be authorized to provide photocopies and reproductions for certain uses and Special Collections/University Archives will determine if authorization is warranted. For example, if a user requires material for private study, scholarship, or research, the request for reproduction is generally granted. If the user publishes (print or web) without permission, or for economic gain, or otherwise exceeds the “fair use” of the materials, they may be in violation of copyright. For clarification on intellectual property and copyright at the University of North Carolina Asheville consult the UNC Asheville Intellectual Property/ Copyright Policy.

Scanning, Photocopying, and using Digital Cameras in the Special Collections Reading Room

Our reading room has scanners and a copier for patron use. Due to the potentially fragile nature of some materials, patrons should request permission prior to scanning or copying materials. Some materials may be too fragile or large to scan or copy, and Special Collections staff may scan or otherwise reproduce these materials as appropriate. With permission from Special Collections staff, patrons may use digital cameras and/or phones (without flash) to photograph materials in the Special Collections reading room.